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REQUEST FOR PROPOSALS

Selection of the Agent to conduct ship registration activities on behalf of

Mongolian Ship Registry

Mongolia Maritime Administration (“the Administration”) is a government organization established under the Ministry of Roads and Transport Development of Mongolia to conduct ship registration activities.

In order to expand its ship registration activities, the Administration is announcing this RFP to select a prospective agent who will support the operation of Mongolia Ship Registry.

In accordance with the awarded contract, the selected Agent shall be responsible to mediate and carry out intermediary activities between the Administration and ship owners/managers/operators, who is seeking to register their ships under the Mongolia flag, and to implement other supporting activities such as providing information to the Administration and promoting the ship registry of Mongolia. 

A legal entity willing to participate on the selection process shall meet the Registration agent evaluation criteria as set out in the Table 1.

Table 1

A legal entity, fulfilled above requirements, need to submit copies of the following official documents:   

1. 1. Official request/statement of interest to participate in RFP;
   2. Copy of State registration certificate of legal entity;
   3. Copy of Certificate for state registration of immovable property ownership or tenancy agreement if the office is rented;
   4. Reference from local Taxation Office and financial statements for the last three years;
   5. Company profile (including organizational chart);
   6. Diplomas, professional certificates and job descriptions of the executive officials and other key personnel pertinent to this assignment;
   7. The list of executed tasks, copies of certificates, special licenses and other official documents relevant to operation of ship registration or ship inspection and survey;
   8. Copies of previously concluded contract(s) indicating the assignment of ship sale and purchase/broker/chartering/shipping agency;
   9. Copies of previously concluded contract(s) indicating the assignment of ship registration, ship inspection/survey and other shipping experiences, references from other legal entity (s) in case if cooperated;
   10. Reference from the competent authority if a legal entity acted as an agent of ship registration on behalf of a particular State;
   11. Copies of an agreement indicating the assignment of a Recognized Organization;
   12. Beneficiary bank statement;
   13. A document indicating the evaluation performance of contract relevant to the ship registry operations and other similar operations for the last 3 years.

Your Statement of Proposal (with the required documents stated above) in a sealed envelope should be forwarded to the following address, where to be received no later than 17:30 pm (Ulaanbaatar time) by October 15^th, 2021:

Note: Incomplete applications shall be considered as not received.

Mongolia Maritime Administration

Address: Room # 606, 6^th floor

Мongolia Maritime Administration

Chingeltei district, 4th khoroo

J. Sambuugiin street -11

Government building XI.

Ulaanbaatar city, Mongolia

Phone: (+976) 51 310642

Fax: (+976) 11 310642

E-mail address: info@monmarad.gov.mn

For any enquiries regarding the RFP, please contact the following personnel:

B.Altan-Od, Senior officer
B.Anavad, Officer in charge of ship registration

Phone: (+976) 51 310642

E-mail address: info@monmarad.gov.mn

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